Design Mode & Meeting Mode (v2.54)
We're back with another round of updates for Metro Retro. This update focuses on improving the in-board user experience for designing boards and running meetings! The most important changes are covered in the video below:
Before we begin, we would like to highlight that from this release forwards, we will be referring to meeting "facilitators" as meeting "hosts". "Host" is a simpler term to read and write and is more broadly understood in industries that are not as familiar with Agile and facilitation.
Structured Meeting Removed
The Structured Meeting feature would have required significant updates to support the new editor mode changes in this update, and since we have plans to vastly improve the way structured meetings work, we’ve elected to temporarily remove the functionality in this build. However, if you need to use Structured Meeting to run a meeting you already have planned, we’ve provided the ability to use the old version temporarily at: https://v53.metroretro.io. Please read the docs page before doing so: https://docs.metroretro.io/technical/using-v53-for-structured-meeting
Design Mode & Meeting Mode
The most significant change in 2.54 is the return of distinct editor modes (like Build Mode and Play Mode in Metro Retro V1). Originally in V2, we moved away from this model as we were worried it would limit where we could go with the app in the future. In hindsight, this was an error; it doesn't limit us and added a lot of confusion for new users.
So, leaning back in the other direction, we've introduced Design Mode & Meeting Mode into V2 to create a distinction between board building and meeting participation activities. Design Mode is for building board layouts and Meeting Mode is for working on board layouts with your team.
Design Mode has:
- Toolbar options optimized for designing layouts
- An improved and configurable layout grid
- A new widget at the bottom with locking and publishing options
Meeting Mode has:
- Host Menu for managing the session
- Grid hidden and locked elements frozen to prevent layout changes being made
- Meeting Mode widget at the bottom reflects collaboration functions including Private Writing and Hide Identities
Meeting Hosts can freely switch between modes during a meeting to make changes to the board layout if required.
Host Menu Rework
As part of the Design / Meeting mode changes, we’ve significantly reworked the Host Menu to improve its usability:
- Pause Meeting removed and End Meeting integrated as a button (to prevent accidentally clicking it to close the overlay)
- The Timer has been improved based on feedback
- Polls have been fully integrated (no longer a popup)
- Added some sweeet sliding animations
We’ve added an in-app help panel with some initial tutorial videos covering basic features and some of the gestures This will serve as a framework for us to add help content as we roll out releases. Expect to see more videos here soon!
Hide Identities (previously Anonymous Mode) out of Beta
Hide Identities is now out of beta and includes:
- Updated name and icon
- Integration with meeting status widget (bottom of the UI)
- Participant list removed when activated
- All participants now wear the “bag over head” hat
- Changes made to improve the way “your” stickies are tracked locally
- Important: As before, sticky ownership is stored locally and not sent to our servers while Hide Identities is active.
Finally, here is a list of miscellaneous changes in this release (at least the ones we can remember):
- The Host of a Meeting can now reveal anyone's hidden sticky notes by right-clicking on a sticky note and selecting the "Force Reveal" option:
- Improved the readability of the Ready Check button.
- Improved behavior of moving and resizing elements at high zooms (basically you should be able to move things easier when zoomed out)
- Improved behavior of moving multiple objects (it should keep the selection now when pressing in an empty area inside the selection net)
- Fixes various issues when cloning stickies when identities hidden or private writing enabled.
- Fixed some bugs with Private Writing not always working as expected
- Oh yeah, and you can change the colour of a sticky note now. Like, really!
There are four new beautifully-illustrated templates to use in your next meeting, plus a handy Weekly Status template.
P.S. Did you know you can suggest templates for us to build? If you have one to share, let us know!
- Weather Check-in - how was your week, and what's your personal forecast for next week?
- Energy Levels Check-in - how are your energy levels today?
- Weather Report Retrospective - what was our sprint "climate", and how did we adapt or take advantage?
- Energy Insights Retrospective - Discover what drains or recharges your team's energy!
- Weekly Team Status - stay on the pulse of what's happening with your Projects & People.
Weather Report Check-in
We've also written a short guide on how to be a great virtual facilitator: 10 tips to help you run great virtual meetings.
Lastly (I promise), if you've got this far we'd really appreciate if you can tell us what you like and don't like about Metro Retro in this short survey. Your responses are used to help us plan the next updates!
And as always, if you have feedback or questions, you can find us:
- Via the support chat
- On email at firstname.lastname@example.org
Steve & Jamie